Accounts Payable Specialist

Job Locations US-NY-New York
Category
Accounting/Finance
Business Unit
Ziff Davis
Type
Regular Full-Time

Overview

Ziff Davis, LLC is the leading digital media company specializing in the technology, gaming and men’s lifestyle categories, reaching over 117 million unique visitors per month. Ziff Davis sites include IGN.com, PCMag.com, AskMen.com, ComputerShopper.com, ExtremeTech.com, Geek.com, LogicBuy.com and Toolbox.com. Ziff Davis also operates NetShelter, the largest community of technology publishers dedicated to consumer electronics, computing and mobile communications. Ziff Davis B2B is a leading provider of online research to enterprise buyers and high-quality leads to IT vendors.

It's an exciting time to join Ziff Davis, LLC!  We are looking for a knowledgeable and enthusiastic Accounts Payable Specialist to join our Finance team.  This person will manage invoices, liaise with various departments regarding payments, and interact with vendors.

Responsibilities

  • Inputting invoices into the general ledger accounting system, including posting to proper business unit, department and account codes in an accurate and timely manner.
  • Establishing good relationships across departments and business units to obtain proper approvals for invoices.
  • Ensuring that all approved invoices are prioritized and paid in accordance with cash discount potential and payment terms.
  • Understanding vendors used by the Company, related agreements and payment terms to support accrued expense
  • Allocating certain bills to different business units, departments and subsidiaries.
  • Ensuring only approved vendors are established in the general ledger accounting system.
  • Processing Electronic Funds Transfer requests, Check requests, and wire transfer requests. (not sure if the new people will process payments)
  • Matching invoices to payment requests, obtaining all signatures and approvals for payments and distributing accordingly.
  • Reconciling vendor statements; researching and correcting discrepancies; responding to vendor inquiries.
  • Maintaining files and documentation thoroughly and accurately, in accordance with Company policy and accepted accounting practices.
  • Developing/maintaining payable aging reports and files on vendor account balances; reconciling monthly.
  • Employee expense report auditing against the Company’s established policies.
  • Performing monthly and quarterly expense variance analysis.
  • Interfacing with management in various departments, including engineering, sales, operations, technology and legal

Qualifications

  • B.A. or B.S. in Accounting 
  • 2-4 years of experience in accounts payable or general accounting functions
  • Excellent interpersonal skills including verbal and written communication
  • Pride in accuracy and attention to detail
  • High level of organizational skills
  • Proficient in Microsoft Office software applications; primarily Excel.
  • Ability to work well in a fast-paced professional office environment
  • Familiarity with handling intercompany transactions and reconciliations
  • Experience with international transactions and foreign exchange a plus
  • Great follow up skills, ability to take initiative and think out of the box
  • Team Player
  • Ability to meet deadlines
  • Exposure and experience in Sarbanes Oxley a plus

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